# Diamond sector (EN) By activating some dedicated modules in onFact, is is possibe to create sales invoices for the diamond sector. We offer the possibility to create sales invoices in Carats, foreign currencies such as USD and mention total amount of Carats on an invoice. In this article we outline the way to set up your account for diamond transactions. *** ## Getting started: account configuration ### 1. Modify account and/or user interface language to 'English' The default language of an onFact account is set to Dutch. #### Modifying the default account language * Click the e-mail address at the top right corner of onFact * Go to 'Bedrijfsinstellingen/Company Settings' * Click the yellow 'Edit' button * Go to the field 'Taal/Language' and select 'Engels/English' - Save -> From now on, when you're creating a document, the default language for your customers and the documents you're creating, will be set to 'English'. #### Modifying the default interface language If you only want to change the language in which you're using the software, e.g. in order to display the onFact interface in English, you will need to modify your personal user account language settings. * Click the e-mail address at the top right corner of onFact * Go to 'Persoonlijke instellingen/Personal Settings' * At the top left corner you will see your name displayed and and a field 'Taal: Nederlands'. Click the yellow 'Edit' button next to your name. * Go to the field 'Taal/Language' and select 'Engels/English' - Save -> This will now display the onFact interface in English every time you connect to the application. ### 2. Activating modules in your account #### Activate '**Foreign language customers**' This will display a language field in the part 'Customer Information' of your invoice, thus allowing invoices to be created in e.g. English, Dutch, French, ... * Click your email address top right corner * Select 'Apps and integrations' * In the overview of 'All apps and integrations', select 'Foreign language customers' and click the green button to 'Activate' Information: (full EN documentation coming soon) #### Activate '**Other currencies**' This will display a currency field in the part 'Customer Information' of your invoice, thus allowing invoices to be created in eg. US Dollar. This will also display a converstion rate field. The conversion rate is listed 'live'. If you want to use a specific e.g. monthy fixed rate, you can empty the proposed conversion rate field and enter your own rate in this field (to be applied to the calculations in the document). * Click your email address top right corner * Select 'Apps and integrations' * In the overview of 'All apps and integrations', select 'Other Currencies' and click the green button to 'Activate' Information: (full EN documentation coming soon) #### Activate '**Units of measure'** This will display a field for a unit of measure to be added on each invoice line. Select symbol 'ct.' in the drop down list for 'Carat' to be added to this particular invoice line. * Click your email address top right corner * Select 'Apps and integrations' * In the overview of 'All apps and integrations', select 'Units of Measure' and click the green button to 'Activate' {% hint style="warning" %} Only by selecting 'ct.' as a unit of measure, will this line 1) be included in the total amount of invoiced Carats and 2) be correctly processed via e-invoicing. {% endhint %} Information: (full EN documentation coming soon) #### Optional: activate '**Order Confirmations'** The document type 'Order Confirmations' can be used as a Consignment Document in onFact. This is an internal document that can be used for preparatory invoice purposes. When working with the dedicated 'Carat template', the title 'Order Confirmation' will be replaced on the PDF of the document with 'Consignment Document' (only on the PDF, not in the interface). * Click your email address top right corner * Select 'Apps and integrations' * In the overview of 'All apps and integrations', select 'Order Confirmations' and click the green button to 'Activate' Information: (full EN documentation coming soon) See also FAQ: [Q: Is onFact able to handle Consignment Documents?](/use-cases/diamond-sector-en/frequently-asked-questions-diamond.md#q-is-onfact-able-to-handle-consignment-documents) #### Optional: activate '**onFact Drive**' This section of your account can be used as a shared space in case you've also [connected your accountant](#connect-your-accountant) to onFact. In this space you could upload documents that are valuable to be shared with your accountant, but are not categorised as sales- or purchase invoices. * Click your email address top right corner * Select 'Apps and integrations' * In the overview of 'All apps and integrations', select '(onFact) Drive' and click the green button to 'Activate' Information: (full EN documentation coming soon) ### 3. Requesting the dedicated 'Carat' template {% hint style="success" %} Send an e-mail to in order to request the activation of a dedicated template (= document layout) in your onFact account, that displays Carats and other relevant information. {% endhint %} On this layout: * specific columns including the amount of Carats are mentioned * in case of invoicing in another currency, the exchange rate applied to this invoice is mentioned * the total amount of sold Carats is mentioned Activation of this layout can not be performed by you as an account user and should be requested via support. *** ## Optional actions ### Connect your accountant One of the benefits of working with a software such as onFact is that you can easily share the sales invoices you've created and the purchase invoices you've collected, with your accountant. onFact is connected to a wide variety of accounting software programs: most likely we also cover the programme your accountant is using. Info: Is your accountant already familiar with onFact? Easily grant him/her access by adding them as support user. Follow these steps: * Click your e-mail address at the top right corner of onFact * Go to 'Company Settings' * Then the tab 'Users' * At the bottom of this page, click the green button '+ Add External User' * Enter the e-mail address you've received from your accountant (this is a dedicated e-mail address that is connected to an 'Accountancy account' in onFact) and 'Add' -> Access has now been granted to your accountant. Depending on the accounting software they're using, he/she will inform you about the process of transmitting your onFact-documents to the accounting software. {% hint style="success" %} Is onFact completely new to your accountant? We're happy to introduce what we have to offer. Feel free to share contact details with us via . {% endhint %} ### Activate Peppol services for e-invoicing onFact also covers e-invoicing, allowing you to create & send e-invoices via the Peppol network and also receive & process such documents. In order to use Peppol services, you will need to register your company (one time), by indicating that you in fact are a legal representative of said company. See also FAQ: [Q: How do I register my company to the Peppol network?](/use-cases/diamond-sector-en/frequently-asked-questions-diamond.md#q-how-do-i-register-my-company-to-the-peppol-network) *** ## Webinar recording 'Getting started' In this video of +- 30 minutes we outline how to get started with onFact if you're working in the diamond sector. {% embed url="" %} ## Frequently Asked Questions You can find an overview of FAQ on the below page: {% content-ref url="/pages/5ZDgLYtBv5T1PGIKKQ7R" %} [Frequently Asked Questions (diamond)](/use-cases/diamond-sector-en/frequently-asked-questions-diamond.md) {% endcontent-ref %} --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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